GDPR Article 30 — Record of personal data processing activities.
| ID | Purpose | Data Categories | Legal Basis | Retention | Recipients |
|---|---|---|---|---|---|
| PA-001 | Service Delivery Core portal operations, user account management, and access to property information. | Name, Email, Profile picture, Agency association | Contract (Art. 6(1)(b)) | Until account deletion | Vercel (hosting), Neon (database) |
| PA-002 | Property Data Display Retrieving and displaying tenancy details, financial statements, and property information from the agency's management system. | Tenancy details, Rent schedules, Financial statements, Property addresses | Contract (Art. 6(1)(b)) | Not stored — sourced live from AgentOS | AgentOS (letmc.com) |
| PA-003 | Maintenance Management Reporting and tracking maintenance issues, communicating with contractors. | Job descriptions, Status updates, Contractor details | Contract (Art. 6(1)(b)) | Not stored — sourced live from AgentOS | AgentOS (letmc.com) |
| PA-004 | Document Management Viewing and uploading property-related documents (agreements, inspection reports, etc.). | Document metadata, File contents | Contract (Art. 6(1)(b)) | Until document deleted or account closed | AgentOS (letmc.com) |
| PA-005 | Messaging Facilitating communication between portal users and their property agents. | Message content, Sender/recipient identifiers, Timestamps | Contract (Art. 6(1)(b)) | Not stored — sourced live from AgentOS | AgentOS (letmc.com) |
| PA-006 | Transactional Email Sending account notifications, password resets, and system alerts. | Email, Name | Contract (Art. 6(1)(b)) | 30 days (email logs) | Resend |
| PA-007 | Authentication Verifying user identity via AWS Cognito OIDC provider. | Email, Name, Authentication tokens | Contract (Art. 6(1)(b)) | Session duration | AWS Cognito |
| PA-008 | Analytics Tracking usage patterns to improve the service. Only with user consent. | Usage events, Page views, Feature interactions | Consent (Art. 6(1)(a)) | 90 days | None |
| PA-009 | Security & Audit Logging state-changing operations for security monitoring and compliance. | User ID, Action, IP address, Timestamp | Legitimate Interest (Art. 6(1)(f)) | 90 days | None |
Data Controller
myProp — a self-service property portal operated on behalf of participating letting and estate agencies.
For data protection enquiries, please contact your letting or estate agency directly.